Author Guidelines

Content of Author Guidelines: 
1. General
2. Ethical Guidelines
3. Manuscript Submission Procedure
4. Manuscript Types Accepted
5. Manuscript Format and Structure

  Health in Emergencies and Disasters Quarterly is an international forum for the publication of peer-reviewed original papers on the emergencies and disasters, with four issues published per year. The journal strives to provide its readers with a variety of topics, including: risk Assessment and management, medical search and rescue, hospital preparedness, pre-hospital emergency management system, disaster and vulnerable groups, Health disaster risk reduction, health disaster preparedness and resiliency, disaster recovery strategies and techniques,educational systems for risk reduction,disaster preparedness for elderly, Children and disabled people, health information technology in disasters.


Health in Emergencies and Disasters Quarterly (HDQ) is committed to apply ethics of publication, based on the COPE’s Code of Conduct and Best Practices. Also, in medical studies, HDQ has engaged to apply ethics of research, based on Declaration of Helsinki: Statement of Ethical Principles for Medical Research. In addition, HDQ has promised to apply ethics of research, based on American Psychological Association’s Ethical Principles of Psychologists and Code of Conduct, in psychological studies. So, the research’s ethical considerations must be addressed in the Materials and Methods section.  In this regard, please apply  following principles in your manuscripts:

2.1. Authorship and Acknowledgements

Authors submitting a paper do so on the understanding that the manuscript have been read and approved by all authors and that all authors agree to the submission of the manuscript to the Journal.

 Health in Emergencies and Disasters Quarterly adheres to the definition of authorship set based on 1) substantial contributions to conception and design of, or acquisition of data or analysis and interpretation of data, 2) drafting the article or revising it critically for important intellectual content and 3) final approval of the version to be published. Authors should meet conditions 1, 2 and 3.

 It is a requirement that all authors have been accredited as appropriate upon submission of the manuscript. Contributors who do not qualify as authors should be mentioned under Acknowledgements.

 Acknowledgements: Under acknowledgements please specify contributors to the article other than the authors accredited. Health in Emergencies and Disasters quarterly requires that all sources of institutional, private and corporate financial support for the work within the manuscript must be fully acknowledged, and any potential conflicts of interest noted. Grant or contribution numbers may be acknowledged, and principal grant holders should be listed. Acknowledgments should be brief and should not include thanks to anonymous referees and editors.

 2.2. Ethical Approvals

Experimentation involving human subjects will only be published if such research has been conducted in full accordance with ethical principles, including the World Medical Association Declaration of Helsinki (version, 2002 and the additional requirements, if any, of the country where the research has been carried out. Manuscripts must be accompanied by a statement that the experiments were undertaken with the understanding and written consent of each subject and according to the above mentioned principles. A statement regarding the fact that the study has been independently reviewed and approved by an ethical board should also be included. Editors reserve the right to reject papers if there are doubts as to whether appropriate procedures have been used.

 2.3 Conflict of Interest and Source of Funding 

Health in Emergencies and Disasters Quarterly
(HDQ) as a member of Negah Journals, published by Negah Institute for Scientific Communication, is committed to apply ICMJE recommendation on “Author Responsibilities—Conflicts of Interest in authors’ conflict of interest issues. Authors should disclose, at the time of submission, information on financial conflicts of interest or other interests that may influence the manuscript. Authors should declare sources of funding for the work undertaken, too. So, completion and signing the ICMJE Form for Disclosure of Potential Conflicts of Interest is necessary for all authors and the articles submission won’t be accepted without filling this form. Also, please include this information under Acknowledgements.

 2.4 Appeal of Decision

 The decision on a paper is final and cannot be appealed.

 2.5 Permissions

 If all or parts of previously published illustrations are used permission must be obtained from the copyright holder concerned. In most cases, this will be the original publisher of the material. It is the author's responsibility to obtain these in writing and provide copies to the Publishers.


2.6. Plagiarism

Health in Emergencies and Disasters Quarterly (HDQ) as a member of Negah Journals, has accepted all terms and conditions of Committee on Publication Ethics (COPE) on plagiarism. So, in any case of plagiarism, which is brought to the journal’s editors attention and accompanied with convincing evidence, we act based on flowcharts and workflows determined in COPE. Meanwhile, to detect and prevent plagiarism in the journal articles, all submissions will be checked with iTheticate software in both stages of submission and acceptance.

For more information on the journal’s ethical Principles, please refer to following links:

- HDQ’s Principles of Publishing Ethics
- HDQ’s Ethical Principles for Medical Research
- HDQ’s Ethical Principles for Psychological Research


Manuscripts can be submitted in following way:

- Electronically via the online submission site the use of an online submission and peer review site enables immediate distribution of manuscripts and consequentially speeds up the review process. It also allows authors to track the status of their own manuscripts.

 3.1. Getting Started online submission

• Launch your web and go to the journal's online Submission Site
• Log-in or, if you are a new user, click on "register here".
• Log-in and select "Author"

3.2. Submitting Your Manuscript
• After you have logged into your "Author", submit your manuscript by clicking the submission link.
• Enter data and answer questions as appropriate. You may copy and paste directly from your manuscript and you may upload your pre-prepared covering letter.
• Click the "Next" button on each screen to save your work and advance to the next screen.
• You are required to upload your files.
• Review your submission (in HTML and PDF format) before completing your submission by sending it to the Journal. Click the "Submit" button when you are finished reviewing.


3.3. Manuscript Files Accepted
Manuscripts should be written in persian and uploaded as Word (.doc) or Rich Text Format (rft) files (not write-protected) plus separate figure files. GIF, JPEG, PICT or Bitmap files are acceptable for submission, but only high-resolution TIF or EPS files are suitable for printing. The text file must contain the entire manuscript including title page, abstract, text, references, tables, and figure legends, but no embedded figures. In the text file, please reference figures as for instance "Figure 1", "Figure " etc to match the tag name you choose for all individual figure files uploaded. Manuscripts should be formatted as described in the Author Guidelines below.

 3.4. Single-Blinded Peer-Review

All manuscripts submitted to Health in Emergencies and Disaster Quarterly (HDQ) will be peer reviewed by two experts in the field. Health in Emergencies and Disaster Quarterly uses single blinded peer review.

3.5. E-mail Confirmation of Submission

After submission you will receive an e-mail to confirm receipt of your manuscript. If you do not receive the confirmation e-mail after 24 hours contact the editorial office.


 The editorial policy of the Health in Emergencies and Disaster quarterly (HDQ) is to encourage the publication of evidence-based research articles.
Original Research Articles:must describe novel and significant observations and provide sufficient detail so that the findings can be critically evaluated and, if necessary, repeated.
Reviews: Reviews are selected for their broad general interest; all are refereed by experts in the field who are asked to comment on issues such as timeliness, general interest and balanced treatment of controversies, as well as on scientific accuracy. Reviews should take a broad view of the field rather than merely summarizing the authors own previous work, so extensive citation of the authors own publications is discouraged.

 Case Reports: Authors are invited to submit case reports on topics of relevance to the aim and scope of Health in Emergencies and Disaster Quarterly (HDQ). The reports should be around 2000 words and follow the general author guidelines of Health in Emergencies and Disaster quarterly.


5.1. Format

Language: The language of publication is English. Authors for whom English is a second language have their manuscript professionally edited by an English speaking person before submission to make sure the English is of high quality.

Abbreviations, Symbols and Nomenclature: Health in Emergencies and Disaster Quarterly adhere to the conventions outlined in Units, Symbols and Abbreviations: A Guide for Medical and Scientific Editors and Authors. Non-standard abbreviations must be used three or more times and written out completely in the text when first used.

5.2. Structure

All manuscripts submitted to the Health in Emergencies and Disaster quarterly should include: Title page, abstract, main text, acknowledgements, references and tables, figures and figure legends as appropriate.

 Title: must be concise and contain no more than 100 characters including spaces. The title page should include a running title of no more than 50 characters; 5-10 key words, complete names of institutions for each author, and the name, address, telephone number, fax number and e-mail address for the corresponding author. The title page should also include the date of submission (or revision/resubmission).

 Abstract: should be 250 words and contains heading of "Background", "Materials and Methods", "Results", "Discussion","Conclusion" and "Keywords".

 Main Text of Original Research Articles should include Introduction, Materials and Methods, Results and Discussions.

 Introduction: should be focused, outlining the historical or logical origins of the study and not summarise the results; exhaustive literature reviews are not appropriate.

 Materials and Methods: must contain sufficient detail such that, in combination with the references cited, all experiments reported can be fully reproduced. As a condition of publication, authors are required to make materials and methods used freely available to academic researchers for their own use.

 Results: should present the observations with minimal reference to earlier literature or to possible interpretations.

 Discussion/Conclusion: may usefully start with a brief summary of the major findings, but repetition of parts of the abstract or of the results section should be avoided.

 Main Text of Reviews and Case Reports: need not follow the usual divisions of original research articles, but should contain appropriate headings and subheadings.
 Acknowledgements: should follow the References. Health in Emergencies and Disaster quarterly requires that all sources of institutional, private and corporate financial support for the work within the manuscript must be fully acknowledged, and any potential conflicts of interest noted. Grant or contribution numbers may be acknowledged, and principal grant holders should be listed. Acknowledgments should be brief and should not include thanks to anonymous referees and editors.

5.3. References

References should be numbered consecutively (Vancouver style) in the order in which they are first mentioned in the text. Identify references in text, tables, and legends by Arabic numerals in parentheses. References cited only in tables or figure legends should be numbered in accordance with the sequence established by the first identification in the text of the particular table or figure.

 Use the style of the examples below, which are based on the formats used by the NLM in Index Medicus. The titles of journals should  be abbreviated according to the style used in Index Medicus Journal

Lobbezoo F, van der Zaag J, Naeije M. Bruxism: its multiple causes and its effects on dental implants - an updated review. J Oral Rehabil. 2006; 33: 293-300

 (If more than six authors please list the first six authors followed by et al.):

 Takata Y, Ansai T, Awano S, Fukuhara M, Sonoki K, Wakisaka M et al. Chewing ability and quality of life in an 80-year-old population. J Oral Rehabil. 2006; 33: 330-334
Fejerskov O, Kidd E. (eds) Dental caries: The Disease and its Clinical Management.Copenhagen: Blackwell Munksgaard; 2003.


For more information on the journal reference guideline, please click here.

5.4. Tables, Figures and Figure Legends
 Tables: should be double-spaced with no vertical rulings, with a single bold ruling beneath the column titles. Units of measurements must be included in the column title.

 Figures: All figures should be planned to fit within either 1 column width (8.0 cm), 1.5 column widths (13.0 cm) or 2 column widths (17.0 cm). Lettering on figures should be in a clear, sans serif typeface (e.g. Helvetica); if possible, the same typeface should be used for all figures in a paper. After reduction for publication, upper-case text and numbers should be at least 1.5-2.0 mm high (10 point Helvetica). After reduction symbols should be at least 2.0-3.0 mm high (10 point). In general, multi-part figures should be arranged as they would appear in the final version. Any special requirements (such as the separation distance of stereo pairs) should be clearly specified.

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