Submission Instruction

For more information on the Journal Publication Ethics, Please click here.

Electronically via the online submission site:
The use of an online submission and peer review site enables immediate distribution of manuscripts and consequentially speeds up the review process. It also allows authors to track the status of their own manuscripts.
1.1. Getting Started online submission
• Launch your web and go to the journal's online Submission Site
• Log-in or, if you are a new user, click on "register here".
• Log-in and select "Author"
1.2. Submitting Your Manuscript
• After you have logged into your "Author", submit your manuscript by clicking the submission link.
• Enter data and answer questions as appropriate. You may copy and paste directly from your manuscript and you may upload your pre-prepared covering letter.
• Click the "Next" button on each screen to save your work and advance to the next screen.
• You are required to upload your files.
• You should discloses the potential conflicts of interest for all the authors, if any. Please download the Disclosure of potential conflict of interest form "Here".
• Review your submission (in HTML and PDF format) before completing your submission by sending it to the Journal. Click the "Submit" button when you are finished reviewing.

1.3. Manuscript Files Accepted
Manuscripts should be written in English and uploaded as Word (.doc, .docx) or Rich Text Format (rft) files (not write-protected) plus separate figure files. GIF, JPEG, PICT or Bitmap files are acceptable for submission, but only high-resolution TIF or EPS files are suitable for printing. The text file must contain the entire manuscript including title page, abstract, text, references, tables, and figure legends, but no embedded figures. In the text file, please reference figures as for instance "Figure 1", "Figure " etc to match the tag name you choose for all individual figure files uploaded. Manuscripts should be formatted as described in the Author Guidelines below.

 1.4. Blinded Review

All manuscripts submitted to Health in Emergencies and Disaster Quarterly (HEDQ) will be reviewed by at least two experts in the field. Health in Emergencies and Disaster Quarterly uses double blinded peer review.

 1.5. E-mail Confirmation of Submission

After submission you will receive an e-mail to confirm receipt of your manuscript. If you do not receive the confirmation e-mail after 24 hours, contact the editorial office.


 The editorial policy of the Health in Emergencies and Disaster quarterly (HEDQ) is to encourage the publication of evidence-based research articles.
Original Research Articles: must describe novel and significant observations and provide sufficient details so that the findings can be critically evaluated and, if necessary, repeated.
Reviews: Reviews are selected for their broad general interest; all are refereed by experts in the field who are asked to comment on issues such as timelines, general interest and balanced treatment of controversies, as well as on scientific accuracy. Reviews should take a broad view of the field rather than merely summarizing the authors own previous work, so extensive citation of the authors own publications is discouraged.

Case Reports: Authors are invited to submit case reports on topics of relevance to the aim and scope of Health in Emergencies and Disaster Quarterly (HEDQ). The reports should be around 2000 words and follow the general author guidelines of the journal.

3.1. Format

Language: The language of publication is English. Authors for whom English is a second language have their manuscript professionally edited by a native English speaking person before submission to make sure the English is of high quality.

Abbreviations, Symbols and Nomenclature: Health in Emergencies and Disaster Quarterly adhere to the conventions outlined in Units, Symbols and Abbreviations: A Guide for Medical and Scientific Editors and Authors. Non-standard abbreviations must be used three or more times and written out completely in the text when used for the first time.

3.2. Structure

All manuscripts submitted to the Health in Emergencies and Disaster quarterly should include: Title page, abstract, main text, Ethical considerations, acknowledgements, references and tables, figures and figure legends as appropriate.

Title: must be concise and contain no more than 100 characters including spaces.

Title page: should include a running title of no more than 50 characters; 5-8 key words, complete names of institutions and affiliations for each author, and the name, address, telephone number, fax number and e-mail address for the corresponding author. The title page should also include the date of submission (or revision/resubmission).

 Abstract: should be 250 words and contains heading of "Background", "Materials and Methods", "Results", "Discussion","Conclusion" and "Keywords".

Main text of Original Research Articles should include: Introduction, Materials and Methods, Results and Discussions.
Main Text of Reviews and Case Reports need not follow the usual divisions of original research articles, but should contain appropriate headings and subheadings.

Introduction: should be focused, outlining the historical or logical origins of the study and not summarise the results; exhaustive literature reviews are not appropriate.

Materials and Methods: must contain sufficient details such that, in combination with the references cited, all experiments reported can be fully reproduced. As a condition of publication, authors are required to make materials and methods used freely available to academic researchers for their own use.

Ethical considerations: must be addressed after Methods, before Results
section based on the ethics of publication principles.

Results: should present the observations with minimal reference to earlier literature or to possible interpretations.

Discussion/Conclusion: may usefully start with a brief summary of the major findings, but repetition of parts of the abstract or of the results section should be avoided.

Acknowledgements: precede the References of the manuscript. Health in Emergencies and Disaster quarterly requires that all sources of institutional, private and corporate financial support for the work within the manuscript must be fully acknowledged, and any potential conflicts of interest noted. Grant or contribution numbers may be acknowledged, and principal grant holders should be listed. Acknowledgments should be brief and should not include thanks to anonymous referees and editors.

3.3. References

References should be numbered consecutively in the order in which they are first mentioned in the text (Vancouver format of citing and referencing). Identify references in text, tables, and legends by Arabic numerals in parentheses. References cited only in tables or figure legends should be numbered in accordance with the sequence established by the first identification in the text of the particular table or figure.

Use the style of the examples below, which are based on the formats used by the NLM in Index Medicus. The titles of journals should be abbreviated according to the style used in Index Medicus Journals (Vancouver format).

Lobbezoo F, van der Zaag J, Naeije M. Bruxism: its multiple causes and its effects on dental implants - an updated review. J Oral Rehabil. 2006; 33: 293-300

 (If more than six authors please list the first six authors followed by et al.):

 Takata Y, Ansai T, Awano S, Fukuhara M, Sonoki K, Wakisaka M et al. Chewing ability and quality of life in an 80-year-old population. J Oral Rehabil. 2006; 33: 330-334
Fejerskov O, Kidd E. (eds) Dental caries: The Disease and its Clinical Management.Copenhagen: Blackwell Munksgaard; 2003.

3.4. Tables, Figures and Figure Legends
Tables: should be double-spaced with no vertical rulings, with a single bold ruling beneath the column titles. Units of measurements must be included in the column title.

Figures: All figures should be planned to fit within either 1 column width (8.0 cm), 1.5 column widths (13.0 cm) or 2 column widths (17.0 cm). Lettering on figures should be in a clear, sans serif typeface (e.g. Helvetica); if possible, the same typeface should be used for all figures in a paper. After reduction for publication, upper-case text and numbers should be at least 1.5-2.0 mm high (10 point Helvetica). After reduction symbols should be at least 2.0-3.0 mm high (10 point). In general, multi-part figures should be arranged as they would appear in the final version. Any special requirements (such as the separation distance of stereo pairs) should be clearly specified.

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